Towing Service invoice template
Towing invoices are frequently paid by an insurer or motor club, and the required fields are theirs, not the driver's. Build one below — prefilled towing service services, payment terms, PDF download, and a public payment link.
How towing service invoicing actually works
The person in the car is often not the payer. Motor clubs, insurers and police-directed tows each have their own required references, rate schedules and submission routes, and an invoice missing the purchase-order or dispatch number simply will not be processed. Capture the payer and the reference at dispatch, not at the roadside.
Mileage, hook-up, and any special equipment — dollies, winching, recovery, flatbed versus wheel-lift — are separate charges with separate rates. Storage accrues daily and needs a start date and a daily rate stated, because storage disputes are among the most common in the trade.
What belongs on a towing service invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Payer and reference number
- Motor club, insurer, PD dispatch or private party, with the corresponding PO or dispatch reference.
- Hook-up plus loaded mileage
- Shown separately, with origin and destination addresses.
- Special equipment and recovery
- Winching, dollies, rollover recovery, flatbed — each with time or rate.
- Storage start date and daily rate
- Where the vehicle is held, from when, at what daily amount.
Line items this template starts with
These are the prefilled starting values in the BillingDone towing service template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Local tow | Visit | $125.00 |
| Mileage | Linear foot | $5.00 |
| Jump start | Visit | $85.00 |
| Lockout service | Visit | $95.00 |
| Tire change | Visit | $95.00 |
| After-hours dispatch | Each | $75.00 |
| Storage fee | Day | $45.00 |
| Emergency roadside call | Visit | $145.00 |
Getting paid as a towing service
- Private-party tows collect at drop-off; there is no lien on a car you have already released.
- Account and motor-club work must go through their submission process on their forms — an emailed PDF to the wrong address is an invoice that does not exist.
- Follow your state's rules exactly on storage notification and lien procedure. The revenue is real but the process is prescriptive.
Example invoice wording: Completed vehicle tow from pickup location to destination.
Towing Service invoicing questions
What should a towing service invoice include?
A towing service invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can towing services send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
What does a motor club or insurer need on a towing invoice?
Their purchase-order or dispatch reference, the agreed rate schedule, origin and destination, and the itemised hook-up, mileage and equipment charges. Capture the reference at dispatch, because obtaining it afterwards is far harder.
How should storage charges appear on a towing invoice?
With the storage start date, the daily rate, and the location. Storage is the most disputed line in towing, and most states have specific notification requirements attached to it.
More auto & mobile services templates
Work performed at the customer's location, billed with parts, labour, and a call-out fee.
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Items
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Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
Payments
Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
Before/after photos reduce disputes and look professional on the PDF. 0/8
Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00