Locksmith invoice template
Locksmith work is emergency-weighted and identity-sensitive: the invoice doubles as a record of who authorised access. Build one below — prefilled locksmith services, payment terms, PDF download, and a public payment link.
How locksmith invoicing actually works
A lockout is billed in the least favourable conditions in any trade — roadside, at night, to someone who is stressed and has no wallet in hand. Quote the call-out before you dispatch, confirm it on arrival, and take payment at the vehicle or door. A locksmith invoice raised the next morning is a locksmith invoice that gets argued about.
Every job where you opened a lock or cut a key should record who authorised it and what proof of ownership or residency you saw. This is not billing detail, it is your defence if the access is later questioned, and the invoice is the document that survives.
What belongs on a locksmith invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Call-out charge quoted before dispatch
- Stated on the invoice as the same figure you gave on the phone.
- Service type and method
- Lockout entry, rekey, cylinder replacement, key origination by code, safe opening — each priced differently and each worth naming.
- Hardware by grade
- ANSI grade, brand and finish for locks supplied. Grade is the price difference customers do not otherwise see.
- Authorisation and identification recorded
- Who requested access, and what proof of ownership or tenancy was presented.
Line items this template starts with
These are the prefilled starting values in the BillingDone locksmith template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Locksmith labor hourly | Hour | $95.00 |
| Lockout service | Visit | $125.00 |
| Rekey lock | Each | $45.00 |
| Deadbolt installation | Each | $165.00 |
| Lock replacement | Each | $145.00 |
| Key duplication | Each | $8.00 |
| Lock hardware | Each | $75.00 |
| Mobile service fee | Visit | $55.00 |
| After-hours lockout | Visit | $195.00 |
Getting paid as a locksmith
- Collect at the job, always. There is no leverage after the door is open.
- For property managers and dealerships, agree a rate card and a purchase-order process in advance so account work does not need a decision each time.
- State the after-hours window and its rate on the invoice rather than blending it into the labour figure.
Example invoice wording: Completed lockout service, rekeyed requested locks, and tested key operation.
Locksmith invoicing questions
What should a locksmith invoice include?
A locksmith invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can locksmiths send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
What should a locksmith invoice record about authorisation?
Who requested the work and what proof of ownership, tenancy or authority was shown. The invoice is the document that survives, and it is your record if access is ever questioned.
Should locksmith call-out fees be quoted before arrival?
Yes, and the invoice should show the same figure you quoted on the phone. Discrepancy between the phone quote and the invoice is the single most common source of locksmith complaints and chargebacks.
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Items
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Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
Payments
Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
Before/after photos reduce disputes and look professional on the PDF. 0/8
Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00