Home Inspector invoice template
Home inspection billing is deadline-driven and the report, not the visit, is the deliverable. Build one below — prefilled home inspector services, payment terms, PDF download, and a public payment link.
How home inspector invoicing actually works
You are selling a report against a contractual deadline in a real estate transaction. Pricing usually scales with square footage and age, with ancillary services — radon, sewer scope, termite, pool, mould sampling — as separate line items because each is a separate scope with its own standards and sometimes its own licence.
The inspection agreement, its scope and its limitations are what the invoice sits on top of. Referencing the agreement on the invoice matters more here than in most trades, because the profession's liability exposure is defined by exactly what the agreement said the inspection did and did not cover.
What belongs on a home inspector invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Property address, square footage and year built
- The variables the fee is calculated from.
- Ancillary services itemised
- Radon, sewer scope, termite, pool and spa, mould or air sampling — each priced separately.
- Inspection agreement reference
- The scope and limitations the report is delivered under.
- Report delivery date and format
- The deliverable and its deadline, since the transaction runs on it.
Line items this template starts with
These are the prefilled starting values in the BillingDone home inspector template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Home inspection | Project | $450.00 |
| Condo inspection | Project | $325.00 |
| Re-inspection | Visit | $175.00 |
| Radon test | Each | $175.00 |
| Termite inspection | Each | $125.00 |
| Sewer scope coordination | Each | $225.00 |
| Rush report | Each | $75.00 |
| Buyer inspection package | Project | $700.00 |
Getting paid as a home inspector
- Collect before or at the inspection. Once the report is delivered, your leverage is gone and buyers who walk away from a deal are the hardest to collect from.
- Bill the client directly rather than through the agent, and be clear who the client is — it defines who the report is for.
- Price ancillary services individually so buyers can choose, rather than bundling and losing the ones they would have bought.
Example invoice wording: Completed home inspection, documented findings, and delivered report.
Home Inspector invoicing questions
What should a home inspector invoice include?
A home inspector invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can home inspectors send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
When should a home inspector collect payment?
Before or at the inspection, not on report delivery. Once the report exists your leverage is gone, and a buyer whose deal collapses because of your findings is the hardest client to collect from.
Should radon and sewer scopes be on the same invoice as the inspection?
On the same invoice but as separate line items. They are distinct scopes with their own standards and sometimes their own licensing, and pricing them individually lets buyers choose rather than declining a bundle.
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Items
Adjustments
Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
Payments
Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
Before/after photos reduce disputes and look professional on the PDF. 0/8
Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00