Plumber invoice template
Plumbing invoices live or die on diagnosis: the customer is paying for knowing where the problem was, not only for the part. Build one below — prefilled plumber services, payment terms, PDF download, and a public payment link.
How plumber invoicing actually works
The hardest thing to bill in plumbing is the twenty minutes it took to find the leak. The part might be a few dollars. Customers who only see the part on the invoice conclude they were overcharged. Name the diagnostic step as its own line — camera inspection, leak trace, pressure test — so what they are paying for is visible.
Emergency and after-hours work needs its own rate line, stated on the invoice as an emergency call-out rather than folded silently into the labour figure. A customer who called you at 11pm expects that to cost more; a customer who discovers it inside an unexplained total does not.
Where a repair is a stopgap — a clamped section, a temporary bypass — say so on the invoice. It is the difference between a callback you get paid for and a callback the customer thinks is warranty.
What belongs on a plumber invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Diagnostic or leak-location line
- Billed separately from the repair. This is skilled work and it should be visible as such.
- Emergency / after-hours rate as a named line
- Never blended into standard labour. State the window it applied to.
- Parts with spec, not just name
- "3/4in brass ball valve" reads as a professional part. "Valve" reads as a markup.
- Access and reinstatement
- Cutting drywall to reach a pipe, and whether patching it is included or excluded, spelled out either way.
- Warranty terms on the repair
- State the period and what it covers. It closes the argument about whether a return visit is chargeable.
Line items this template starts with
These are the prefilled starting values in the BillingDone plumber template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Plumbing labor hourly | Hour | $125.00 |
| Diagnostic fee | Visit | $95.00 |
| Leak repair | Project | $225.00 |
| Drain cleaning | Each | $185.00 |
| Toilet repair | Each | $175.00 |
| Toilet installation | Each | $350.00 |
| Faucet installation | Each | $275.00 |
| Garbage disposal install | Each | $275.00 |
| Water heater repair | Project | $425.00 |
| Water heater installation | Each | $1,350.00 |
| Pipe repair | Project | $325.00 |
| Pipe/fittings | Each | $45.00 |
Getting paid as a plumber
- Emergency plumbing is the easiest work to get paid for on the spot and the hardest to chase later — the urgency evaporates the moment the water stops. Take payment at the job.
- For planned work with material lead times, take a deposit covering fixtures before you order them.
- For property managers and landlords, get the billing entity and any purchase-order reference before the visit, not after. An invoice to the wrong entity restarts the payment clock.
Example invoice wording: Repaired active leak, replaced supply line, and tested fixture under pressure.
Plumber invoicing questions
What should a plumber invoice include?
A plumber invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can plumbers send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
Should a plumber charge a diagnostic fee separately from the repair?
Generally yes. Locating a fault is skilled work with real time cost, and showing it as its own line prevents the customer valuing the job only by the cost of the part. Many plumbers credit the diagnostic against the repair if the customer proceeds, which is worth stating on the invoice.
How should emergency plumbing call-outs appear on an invoice?
As a distinct line naming it an emergency or after-hours call-out, with the time window it covered. Blending it into the hourly rate makes the total look arbitrary.
What warranty should a plumbing invoice state?
State the period, what it covers (typically your workmanship), and what it excludes — pre-existing pipe condition, customer-supplied parts. Ambiguity here is what turns a callback into an unpaid visit.
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e.g. "Invoice Mike for faucet repair $225 due Friday"Bill to
Items
Adjustments
Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
Payments
Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
Before/after photos reduce disputes and look professional on the PDF. 0/8
Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00