Construction invoice template
Construction billing is contract administration — the invoice is a claim against an agreed document. Build one below — prefilled construction services, payment terms, PDF download, and a public payment link.
How construction invoicing actually works
Once a job is large enough to have a contract with a payment schedule, invoicing stops being a description of work and becomes a claim against a document. Everything follows from the contract: what can be claimed, when, against which milestone, with what supporting evidence, subject to what retention. Invoicing outside that structure is the most common reason construction payments stall.
Subcontractor payments, lien waivers and insurance certificates form a chain. Owners and lenders release funds against evidence that the people below you have been paid, and an application missing waivers gets returned regardless of whether the work is done.
What belongs on a construction invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Contract and application number
- Sequential payment application referencing the contract it claims under.
- Work completed this period and to date
- By schedule-of-values line, in both value and percentage.
- Retention, previous payments, net due
- The full arithmetic, in the order the owner expects it.
- Lien waivers and insurance certificates
- Conditional waivers enclosed, unconditional on payment, with current certificates.
Line items this template starts with
These are the prefilled starting values in the BillingDone construction template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Skilled labor | Hour | $85.00 |
| Crew day rate | Day | $1,400.00 |
| Project supervisor | Hour | $110.00 |
| Framing | Square foot | $12.00 |
| Drywall install | Square foot | $3.00 |
| Concrete work | Square foot | $9.00 |
| Demolition | Project | $850.00 |
| Site prep | Project | $950.00 |
| Change order | Project | $750.00 |
| Lumber package | Each | $1,200.00 |
| Drywall & finishing | Each | $450.00 |
| Concrete & rebar | Each | $650.00 |
Getting paid as a construction
- Submit on the owner's cycle and in the owner's format. A day late is a month late in construction.
- Never perform change work without a signed change order. Verbal approvals become discounts.
- Track statutory lien deadlines from first day on site. They run independently of your invoicing and they do not extend.
Example invoice wording: Labor and materials for framing, drywall, and finish work per approved project scope.
Construction invoicing questions
What should a construction invoice include?
A construction invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can construction companies send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
What is a payment application in construction?
A sequential claim against the contract's schedule of values, showing work completed this period and to date, less retention and previous payments, with supporting lien waivers and certificates. It is a contract document, not a description of work.
Why do construction invoices get returned unpaid?
Most often for missing supporting documents — lien waivers, insurance certificates, unsigned change orders — or for claiming outside the agreed schedule of values. The work being complete is necessary but rarely sufficient.
More construction & remodeling templates
Project-based trades that quote scope, stage payments, and invoice against milestones.
Construction invoice generator
Built for construction pros. Tap a service, set price, send. No signup.
AI Tools
Powered by Lovable AIAI Quick Create
e.g. "Invoice Mike for faucet repair $225 due Friday"Bill to
Items
Adjustments
Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
Payments
Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
Before/after photos reduce disputes and look professional on the PDF. 0/8
Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00