Fence Contractor invoice template
Fencing is billed per linear foot with gates and terrain as separate variables — and the property line matters. Build one below — prefilled fence contractor services, payment terms, PDF download, and a public payment link.
How fence contractor invoicing actually works
Linear footage sets the base, but posts, gates, corners, terrain and depth of frost line change the number substantially. Rocky ground, slopes requiring stepped or racked panels, and gates with hardware are each real additional cost, and naming them prevents comparison against a flat per-foot quote for a flat clear run.
The property line is the trade's legal exposure. Note whether the line was established by survey, by existing markers, or by the customer pointing at it — and get the customer's confirmation in writing where there is no survey. Fences built on the wrong side of a boundary get removed at the builder's cost.
What belongs on a fence contractor invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Linear feet, height and material
- Plus style — privacy, picket, ranch rail, chain link, composite.
- Posts: count, depth and setting method
- Concrete or gravel set, and depth relative to local frost line.
- Gates itemised with hardware
- Width, single or double, hinges, latch, drop rod, and any automation.
- Property line basis and permits
- Survey, existing markers or customer direction — plus HOA approval and permits where required.
Line items this template starts with
These are the prefilled starting values in the BillingDone fence contractor template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Fence labor hourly | Hour | $85.00 |
| Fence installation | Linear foot | $32.00 |
| Fence repair | Project | $350.00 |
| Gate installation | Each | $450.00 |
| Post replacement | Each | $175.00 |
| Fence staining | Linear foot | $5.00 |
| Fence materials | Each | $650.00 |
| Old fence disposal | Project | $250.00 |
Getting paid as a fence contractor
- Deposit covering material; fence material is delivered by the load against a specific job.
- Confirm utility locate has been completed before digging and note it on the paperwork — striking a line is expensive and avoidable.
- Hold the balance to completion including gate adjustment. Gates are what customers notice, and they need adjusting after settling.
Example invoice wording: Installed fence section, set posts, attached panels, and cleaned work area.
Fence Contractor invoicing questions
What should a fence contractor invoice include?
A fence contractor invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can fence contractors send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
Why do fence quotes vary so much per linear foot?
Because terrain, post depth, corner and end-post count, and gates all change the real cost. A flat per-foot price for a level, clear, straight run is not comparable to a sloped, rocky run with three gates, and the invoice should show those variables.
Who is responsible if a fence is built on the wrong boundary?
Ultimately the property owner, but the contractor is routinely drawn into the dispute. Record whether the line came from a survey, existing markers or the customer's direction, and get that confirmed in writing where no survey exists.
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Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
Payments
Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
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Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00