Landscaping invoice template
Landscaping mixes recurring maintenance with one-off installs, and the two should never share an invoice. Build one below — prefilled landscaping services, payment terms, PDF download, and a shareable invoice link.
How landscaping invoicing actually works
Maintenance and installation are different businesses on the same truck. Maintenance is a route: predictable, recurring, ideally billed monthly in advance against a seasonal agreement. Installation is a project: scoped, deposit-led, invoiced against milestones. Putting a patio install and three weeks of mowing on one invoice makes both harder to collect.
Plant material carries a warranty question customers will ask months later. State what is warranted, for how long, and what voids it — almost always the customer's watering. Without that line, every dead shrub is a callback.
Disposal is real cost. Green waste, spoil from excavation, old mulch and hardscape demolition all have tipping fees. Bill them as named lines rather than absorbing them into labour.
What belongs on a landscaping invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Maintenance and installation on separate invoices
- Different billing cycles, different approval paths, different customer expectations.
- Plant material by species, size and quantity
- "3 x Skip Laurel, 5 gallon" — specific enough to warranty and to replace.
- Materials by volume with delivery
- Mulch, soil, stone and aggregate in cubic yards or tons, with the delivery charge shown.
- Disposal and tipping fees
- Green waste, spoil and demolition, named rather than absorbed.
- Plant warranty terms and watering condition
- Duration, what it covers, and the customer obligation that keeps it valid.
Line items this template starts with
These are the prefilled starting values in the BillingDone landscaping template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Landscaping labor hourly | Hour | $65.00 |
| Lawn mowing | Visit | $75.00 |
| Edging | Visit | $35.00 |
| Weed removal | Project | $125.00 |
| Hedge trimming | Project | $145.00 |
| Tree trimming | Project | $250.00 |
| Mulch installation | Project | $425.00 |
| Plant installation | Each | $45.00 |
| Irrigation repair | Project | $225.00 |
| Seasonal cleanup | Project | $350.00 |
| Mulch | Each | $55.00 |
| Soil | Each | $45.00 |
How landscaping work is usually priced and shown
- Per visit (maintenance)
- Mowing, edging and trimming are usually priced per visit or as a flat monthly figure. Show the visit date or the month covered, and list what a visit includes so extras stand out.
- Per job (installs and cleanups)
- Mulch beds, planting, seasonal cleanups and hardscape work are scoped as a job. Split labor from plant and bed materials so a change in materials does not look like a change in labor.
- Hourly or per square foot
- Useful for open-ended work like weeding or for sod and turf. State the unit on the line so the quantity makes sense to the customer.
- Disposal and haul-away
- Green waste, spoil and old mulch cost something to dispose of. Give disposal its own line rather than burying it in labor.
Sample landscaping invoice
Illustrative numbers only. Imaginary spring job: seasonal cleanup of a front and back yard plus fresh mulch in the beds. The figures are invented to show layout and arithmetic. They are not market prices or a recommendation for what to charge.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Seasonal cleanup, leaf and debris removal | 1 job | $300.00 | $300.00 |
| Hedge trimming, front and side | 2 hr | $60.00 | $120.00 |
| Mulch, delivered and spread in beds | 6 bags | $8.00 | $48.00 |
| Edging of beds and walkways | 1 visit | $40.00 | $40.00 |
| Green waste haul-away and disposal | 1 load | $50.00 | $50.00 |
| Subtotal (before any tax) | $558.00 | ||
| Deposit already paid | -$100.00 | ||
| Balance due | $458.00 | ||
Maintenance visits would normally be a separate recurring invoice, not part of this install-style job.
Getting paid as a landscaping
- Bill maintenance monthly in advance on a seasonal agreement rather than per visit. It removes the weekly collection problem and it survives the weeks weather cancels.
- Installation work should carry a deposit covering plant material and hardscape supply — both are ordered against a specific job.
- Set the seasonal agreement's start and end dates explicitly. Ambiguity about whether November is included is the most common landscaping billing dispute.
Payment terms and deposits in practice
- Recurring maintenance is commonly billed monthly or per visit, often with payment due on receipt or within a short window. State the cycle on the invoice.
- One-off installs with sizeable plant and material costs are often started with a deposit that covers materials. Say on the invoice what the deposit covered and what remains.
- Seasonal services such as spring cleanup or leaf removal are often invoiced when the visit is done, with the date and scope written on the invoice.
This is general practice, not legal or tax advice. Rules on deposits, tax and licensing differ by location, so check your local rules.
Example invoice wording: Completed lawn mowing, edging, hedge trimming, and yard cleanup.
Landscaping invoicing questions
What should a landscaping invoice include?
A landscaping invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can landscapers send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
Should landscaping maintenance and installation be on the same invoice?
No. Maintenance is recurring and best billed monthly in advance against an agreement; installation is a scoped project billed against milestones with a deposit. Combining them slows approval on both.
How should plants be listed on a landscaping invoice?
By species, container size and quantity — for example three five-gallon Skip Laurel. This makes the warranty enforceable and lets you or the customer replace like for like.
What warranty should a landscaping invoice give on plants?
State a duration, what it covers, and the customer's watering obligation. Plant warranties that do not name the watering condition end up covering neglect.
Should I bill landscaping per visit or per job?
Recurring upkeep tends to suit per-visit or monthly billing; installs, cleanups and planting suit per-job billing with materials listed separately. Whichever you pick, write the basis on the invoice so the customer knows what a repeat visit costs.
How do I show mulch, soil and plant costs?
As material lines with a quantity and unit (bags, yards, plants) separate from labor. That way the customer can see what changes if they ask for more or less coverage.
Do I need to charge for green waste disposal?
That is your call and depends on your costs. If you pay to dispose of green waste or spoil, a named disposal line makes the cost visible and keeps it from being absorbed into your labor rate.
More outdoor & property upkeep templates
Recurring route work where the same customer is billed week after week.
Landscaping invoice generator
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e.g. "Invoice Mike for faucet repair $225 due Friday"Bill to
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Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
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Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
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Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00