Moving Company invoice template
Moving invoices are regulated in ways most trades are not, and the estimate type governs what you may charge. Build one below — prefilled moving company services, payment terms, PDF download, and a public payment link.
How moving company invoicing actually works
Interstate household moves are regulated by the FMCSA, and the type of estimate you gave — binding, non-binding, or binding not-to-exceed — determines what you are permitted to collect at delivery. That is not a billing style choice; it is a legal constraint, and the invoice should reference the estimate it settles against. Intrastate moves are governed by state rules that differ considerably.
Beyond the base rate, the accessorial charges are where invoices grow and where disputes start: long carry, stair carry, elevator, shuttle, packing materials, bulky items, storage-in-transit. Every one of them should have been disclosed at estimate time and every one should be a named line.
What belongs on a moving company invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Estimate type and reference
- Binding, non-binding, or binding not-to-exceed, with the estimate number the invoice settles against.
- Weight or volume, and the basis used
- For weight-based moves, the origin and destination weight tickets.
- Accessorial charges, each named
- Long carry, stairs, elevator, shuttle, packing materials, bulky items — no aggregated "additional services" line.
- Valuation coverage elected
- Released value or full value protection, and the declared amount. Customers routinely believe they are insured when they are not.
Line items this template starts with
These are the prefilled starting values in the BillingDone moving company template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Mover labor | Hour | $65.00 |
| Local move | Project | $650.00 |
| Packing service | Hour | $75.00 |
| Furniture assembly | Each | $85.00 |
| Heavy item move | Each | $175.00 |
| Boxes | Each | $4.00 |
| Packing supplies | Each | $45.00 |
| Truck fee | Visit | $125.00 |
| Travel time | Hour | $65.00 |
| Two-mover package | Hour | $130.00 |
Getting paid as a moving company
- Collect at delivery, by the method disclosed in the estimate. Payment terms on household moves are heavily constrained by regulation — follow the rules that apply to your operating authority.
- Deposits on household moves are limited in many jurisdictions. Check before you set one.
- Corporate and commercial relocations invoice on normal business terms and are the more predictable half of the business.
Example invoice wording: Moved household items from pickup to destination and placed items as directed.
Moving Company invoicing questions
What should a moving company invoice include?
A moving company invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can moving companies send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
What is the difference between a binding and non-binding moving estimate?
A binding estimate fixes the price for the listed goods and services; a non-binding estimate is an approximation and the final charge is based on actual weight and services, within limits set by regulation. A binding not-to-exceed caps the charge at the estimate while allowing a lower actual. The invoice should reference which one it settles.
What are accessorial charges on a moving invoice?
Charges beyond transport and labour — long carry, stair carry, elevator, shuttle, packing materials, bulky item handling, storage-in-transit. They should be disclosed at estimate time and appear as individually named lines, never aggregated.
More cleaning & turnover templates
Per-visit and per-property billing, often on a fixed weekly or turnover schedule.
Moving Company invoice generator
Built for moving company pros. Tap a service, set price, send. No signup.
AI Tools
Powered by Lovable AIAI Quick Create
e.g. "Invoice Mike for faucet repair $225 due Friday"Bill to
Items
Adjustments
Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
Payments
Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
Before/after photos reduce disputes and look professional on the PDF. 0/8
Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00