Cleaning Service invoice template
Cleaning invoices are about scope: what is in the standard clean, and what is chargeable extra. Build one below — prefilled cleaning service services, payment terms, PDF download, and a shareable invoice link.
How cleaning service invoicing actually works
Nearly every cleaning dispute is a scope dispute. The customer believed the inside of the oven, the windows or the garage were included; you believed they were not. The invoice cannot fix that after the fact, but a checklist-shaped invoice — standard scope listed, extras listed separately with their own prices — prevents almost all of it by making the boundary visible every single visit.
Recurring residential and commercial cleaning should be billed on a cycle with payment on file. One-off deep cleans, move-outs and post-construction cleans are project work: quoted on scope, deposit-taken where the spend is large, invoiced on completion.
Supplies and equipment are worth naming. A customer who supplies their own products should see that reflected; a customer whose invoice includes commercial-grade supply and equipment should see it too.
What belongs on a cleaning service invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Standard scope, listed as a checklist
- Rooms and tasks covered by the base price, visible on every invoice.
- Extras as separate priced lines
- Interior oven, interior fridge, interior windows, baseboards, garage — the classic scope arguments, priced up front.
- Frequency and next scheduled visit
- Weekly, biweekly, monthly — plus the next date, which quietly confirms the relationship continues.
- Service address, separate from billing
- Essential for property managers and multi-property customers.
- Who supplies products and equipment
- One line removes a whole category of misunderstanding.
Line items this template starts with
These are the prefilled starting values in the BillingDone cleaning service template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Cleaning labor hourly | Hour | $55.00 |
| Standard cleaning | Project | $150.00 |
| Deep cleaning | Project | $280.00 |
| Move-out cleaning | Project | $325.00 |
| Airbnb turnover | Project | $165.00 |
| Office cleaning | Visit | $220.00 |
| Window cleaning | Each | $12.00 |
| Carpet cleaning | Room | $65.00 |
| Appliance cleaning | Each | $45.00 |
| Refrigerator cleaning | Each | $45.00 |
| Oven cleaning | Each | $55.00 |
| Laundry service | Each | $35.00 |
How cleaning service work is usually priced and shown
- Per visit (recurring clean)
- Regular home or office cleans are often a flat price per visit for an agreed scope. Write the scope or checklist reference on the invoice and bill on a regular cycle.
- Per job (deep, move-out, one-off)
- Deep cleans and move-outs are usually quoted per job from a walkthrough. List the rooms or areas covered.
- Hourly
- Some cleaners bill by the hour for unpredictable work. Show hours and rate so the total can be checked.
- Extras and supplies
- Inside oven, inside fridge, interior windows and laundry are common add-ons. List each as its own line so what is standard and what is extra is clear.
Sample cleaning service invoice
Illustrative numbers only. Imaginary job: a one-off deep clean of a two-bedroom home, with two add-ons requested by the customer. The figures are invented to show layout and arithmetic. They are not market prices or a recommendation for what to charge.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Deep clean, kitchen and bathrooms | 1 job | $160.00 | $160.00 |
| Deep clean, bedrooms and living areas | 1 job | $110.00 | $110.00 |
| Inside oven add-on | 1 each | $30.00 | $30.00 |
| Interior windows add-on | 1 each | $25.00 | $25.00 |
| Cleaning supplies and equipment | 1 job | $15.00 | $15.00 |
| Subtotal (before any tax) | $340.00 | ||
| Deposit already paid | -$50.00 | ||
| Balance due | $290.00 | ||
Illustration only. Add tax lines if they apply in your area.
Getting paid as a cleaning service
- Recurring cleaning should be on autopay. Cleaners are often not present when the customer gets home, which makes at-the-door collection unreliable.
- Deep cleans and move-outs should be paid on completion, before keys change hands where possible.
- For commercial contracts, invoice monthly on a fixed date and match the customer's accounts-payable cycle. Commercial cleaning is paid by a finance team, not by the person who sees the work.
Payment terms and deposits in practice
- Recurring clients are commonly billed per visit or monthly, with payment due on receipt or a short window after. Put the cycle on every invoice.
- For larger one-off jobs such as move-outs, a booking deposit is common practice. Show it as a deduction on the final invoice.
- Say on the invoice how to pay and what the due date is, particularly when the client is not home.
This is general practice, not legal or tax advice. Rules on deposits, tax and licensing differ by location, so check your local rules.
Example invoice wording: Completed deep cleaning of kitchen, bathrooms, floors, and high-touch surfaces.
Cleaning Service invoicing questions
What should a cleaning service invoice include?
A cleaning service invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can cleaning services send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
What should a cleaning invoice include to prevent scope disputes?
The standard scope as a visible checklist and any extras as separately priced lines. Making the boundary visible on every invoice is what stops the "I thought the oven was included" conversation.
How should a deep clean be invoiced differently from recurring cleaning?
Treat a deep clean as project work: quoted on scope, paid on completion, with a deposit if the job is large. Recurring cleaning should run on a billing cycle with a payment method on file.
Should cleaning supplies be listed on the invoice?
State who provides products and equipment, even if there is no separate charge. It is a single line that removes a recurring source of misunderstanding.
How should a cleaning invoice list extras like ovens and windows?
As separate add-on lines under the standard clean. It shows what was included in the base price and what the customer asked for on top.
Should a cleaning invoice be per visit, per hour or per job?
Recurring cleans suit a flat price per visit for a defined scope. Deep cleans and move-outs suit per-job pricing from a walkthrough. Hourly suits work with an unknown scope. State the basis on the invoice.
Can I charge a deposit for a cleaning job?
Many cleaners take a deposit on bigger or one-off bookings. Write the amount on the quote and show it as a credit on the final invoice. Check your local rules on how deposits must be handled.
Is this the same template as the house cleaner one?
Cleaning Service is the general template for homes and offices. If you work only in homes, the house cleaner template starts with residential lines. Either one can be edited freely.
More cleaning & turnover templates
Per-visit and per-property billing, often on a fixed weekly or turnover schedule.
Cleaning Service invoice generator
Built for cleaning service pros. Tap a service, set price, send. No signup.
AI Tools
AI Quick Create
e.g. "Invoice Mike for faucet repair $225 due Friday"Bill to
Items
Adjustments
Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
Payments
Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
Before/after photos reduce disputes and look professional on the PDF. 0/8
Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00