Cleaning Service invoice template
Cleaning invoices are about scope: what is in the standard clean, and what is chargeable extra. Build one below — prefilled cleaning service services, payment terms, PDF download, and a public payment link.
How cleaning service invoicing actually works
Nearly every cleaning dispute is a scope dispute. The customer believed the inside of the oven, the windows or the garage were included; you believed they were not. The invoice cannot fix that after the fact, but a checklist-shaped invoice — standard scope listed, extras listed separately with their own prices — prevents almost all of it by making the boundary visible every single visit.
Recurring residential and commercial cleaning should be billed on a cycle with payment on file. One-off deep cleans, move-outs and post-construction cleans are project work: quoted on scope, deposit-taken where the spend is large, invoiced on completion.
Supplies and equipment are worth naming. A customer who supplies their own products should see that reflected; a customer whose invoice includes commercial-grade supply and equipment should see it too.
What belongs on a cleaning service invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Standard scope, listed as a checklist
- Rooms and tasks covered by the base price, visible on every invoice.
- Extras as separate priced lines
- Interior oven, interior fridge, interior windows, baseboards, garage — the classic scope arguments, priced up front.
- Frequency and next scheduled visit
- Weekly, biweekly, monthly — plus the next date, which quietly confirms the relationship continues.
- Service address, separate from billing
- Essential for property managers and multi-property customers.
- Who supplies products and equipment
- One line removes a whole category of misunderstanding.
Line items this template starts with
These are the prefilled starting values in the BillingDone cleaning service template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Cleaning labor hourly | Hour | $55.00 |
| Standard cleaning | Project | $150.00 |
| Deep cleaning | Project | $280.00 |
| Move-out cleaning | Project | $325.00 |
| Airbnb turnover | Project | $165.00 |
| Office cleaning | Visit | $220.00 |
| Window cleaning | Each | $12.00 |
| Carpet cleaning | Room | $65.00 |
| Appliance cleaning | Each | $45.00 |
| Refrigerator cleaning | Each | $45.00 |
| Oven cleaning | Each | $55.00 |
| Laundry service | Each | $35.00 |
Getting paid as a cleaning service
- Recurring cleaning should be on autopay. Cleaners are often not present when the customer gets home, which makes at-the-door collection unreliable.
- Deep cleans and move-outs should be paid on completion, before keys change hands where possible.
- For commercial contracts, invoice monthly on a fixed date and match the customer's accounts-payable cycle. Commercial cleaning is paid by a finance team, not by the person who sees the work.
Example invoice wording: Completed deep cleaning of kitchen, bathrooms, floors, and high-touch surfaces.
Cleaning Service invoicing questions
What should a cleaning service invoice include?
A cleaning service invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can cleaning services send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
What should a cleaning invoice include to prevent scope disputes?
The standard scope as a visible checklist and any extras as separately priced lines. Making the boundary visible on every invoice is what stops the "I thought the oven was included" conversation.
How should a deep clean be invoiced differently from recurring cleaning?
Treat a deep clean as project work: quoted on scope, paid on completion, with a deposit if the job is large. Recurring cleaning should run on a billing cycle with a payment method on file.
Should cleaning supplies be listed on the invoice?
State who provides products and equipment, even if there is no separate charge. It is a single line that removes a recurring source of misunderstanding.
More cleaning & turnover templates
Per-visit and per-property billing, often on a fixed weekly or turnover schedule.
Cleaning Service invoice generator
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e.g. "Invoice Mike for faucet repair $225 due Friday"Bill to
Items
Adjustments
Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
Payments
Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
Before/after photos reduce disputes and look professional on the PDF. 0/8
Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00