Videographer invoice template
Video invoices split pre-production, shoot day and post, because the client only pictures the shoot. Build one below — prefilled videographer services, payment terms, PDF download, and a public payment link.
How videographer invoicing actually works
Clients budget for a shoot day. The actual work is concept and scripting, scheduling and location, the shoot itself, then editing, colour, sound, music licensing and revision rounds — where post routinely exceeds shoot time several times over. An invoice that itemises the three phases is the only way that becomes visible before it becomes an argument.
Revisions are the trade's cost sink. Name how many rounds are included and what a further round costs. Without that line, feedback continues indefinitely and the profitable job becomes the unprofitable one.
What belongs on a videographer invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Pre-production, production and post as separate phases
- With hours or days against each, so the client sees where the work actually is.
- Revision rounds included, and the rate beyond them
- The single most important line on a video invoice.
- Deliverables by cut and format
- Runtime, aspect ratios, platform versions, captions, and delivery format.
- Music and stock licensing
- Named tracks or libraries and the licence scope, passed through as its own cost.
Line items this template starts with
These are the prefilled starting values in the BillingDone videographer template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Video coverage | Hour | $200.00 |
| Half-day shoot | Project | $900.00 |
| Full-day shoot | Day | $1,600.00 |
| Video editing | Hour | $110.00 |
| Highlight video | Project | $650.00 |
| Social clip | Each | $125.00 |
| Additional revision | Each | $95.00 |
| Rush edit | Each | $250.00 |
| Event video package | Project | $2,200.00 |
Getting paid as a videographer
- Deposit to book, progress payment at shoot completion, balance before final delivery.
- Deliver watermarked review cuts and release clean masters on final payment.
- Charge for additional cuts and aspect ratios per deliverable. A vertical version is a separate edit, not a export setting.
Example invoice wording: Captured video footage, edited final cut, and delivered approved files.
Videographer invoicing questions
What should a videographer invoice include?
A videographer invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can videographers send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
Why does video post-production cost more than the shoot?
Because editing, colour, sound, music licensing and revision rounds typically consume several times the shoot duration. Splitting pre-production, production and post on the invoice is what makes that visible to a client who budgeted for a shoot day.
How should revisions be handled on a video invoice?
State the number of rounds included and the rate for further rounds. Unlimited implicit revisions are the most common reason a profitable video project stops being one.
More creative & freelance templates
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e.g. "Invoice Mike for faucet repair $225 due Friday"Bill to
Items
Adjustments
Recurring schedule
Auto-generate this invoice on a schedule. Perfect for cleaners, lawn care, IT support, retainers.
Payments
Record cash, check, Zelle, Venmo, or any partial payment. The public invoice shows the remaining balance automatically.
Job photos
Before/after photos reduce disputes and look professional on the PDF. 0/8
Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00