Irrigation/Sprinkler Service invoice template
Irrigation billing is zone-based, and seasonal start-ups and winterisations are the recurring revenue. Build one below — prefilled irrigation/sprinkler service services, payment terms, PDF download, and a public payment link.
How irrigation/sprinkler service invoicing actually works
The zone is the unit. Repairs, head replacements, valve work and controller programming are all described most usefully by zone number, and a customer who can see "zone 4, two rotor heads replaced, nozzle sizing corrected" understands the system better than one who sees a labour total. It also means the next technician has a history.
Spring start-up and autumn winterisation are the twice-yearly anchor of the business. They should be sold as a pair on an agreement, and the invoice for one is the natural place to book the other.
What belongs on a irrigation/sprinkler service invoice
Beyond the universals — your details, the customer's details, a unique invoice number, dates, totals and payment terms — these are the lines that matter in this trade.
- Work described by zone number
- Zone-level detail turns the invoice into a system record.
- Heads and nozzles by type and count
- Spray, rotor, drip — with model and nozzle size where replaced.
- Backflow test result, where applicable
- Many municipalities require an annual certified test and a filed result.
- Controller programme set
- Run times and schedule left on the controller, so the customer and the next visit both know.
Line items this template starts with
These are the prefilled starting values in the BillingDone irrigation/sprinkler service template — a starting point to edit, not a survey of market rates. Set your own prices once and they save for next time.
| Service | Unit | Starting price |
|---|---|---|
| Irrigation labor hourly | Hour | $85.00 |
| Sprinkler head replacement | Each | $65.00 |
| Valve repair | Each | $175.00 |
| Zone troubleshooting | Visit | $125.00 |
| System startup | Visit | $145.00 |
| Winterization blowout | Visit | $135.00 |
| Irrigation parts | Each | $55.00 |
| Service call fee | Visit | $65.00 |
| Seasonal sprinkler package | Project | $350.00 |
Getting paid as a irrigation/sprinkler service
- Sell start-up and winterisation as a two-visit agreement billed once, rather than chasing two separate small invoices.
- Winterisation is time-critical and weather-driven: bill promptly, because a freeze that damages an un-blown system becomes a dispute about your invoice.
- Larger repairs involving mainline or valve replacement should carry a deposit for parts.
Example invoice wording: Repaired sprinkler head, tested affected zone, and adjusted spray pattern.
Irrigation/Sprinkler Service invoicing questions
What should a irrigation/sprinkler service invoice include?
A irrigation/sprinkler service invoice should include your business details, the customer's contact information, itemized services, materials or fees, taxes, payment terms, a due date, and a clear total due.
Can irrigation and sprinkler pros send invoices from a phone?
Yes. BillingDone is designed for fast mobile invoice creation so you can create, send, and collect payment while you are still on site.
Can I save common services?
Yes. Start with the built-in Quick Add Invoice Library, then save custom services, prices, and descriptions for your own repeat work.
How should irrigation repairs be described on an invoice?
By zone number, with head and nozzle types and counts. Zone-level description makes the invoice a usable system record for the customer and for whoever services it next.
Should backflow testing be on the irrigation invoice?
Yes, with the test result and the certification details where your municipality requires an annual certified test. The customer often has to produce that record to the water authority.
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Summary
- Subtotal
- $0.00
- Tax
- $0.00
- Total due
- $0.00